InvoiceNow Grant Singapore: S$1,000, S$5,000 & S$25,000 Explained
Singapore businesses are increasingly moving toward digital invoicing through InvoiceNow, the nationwide e-invoicing network based on the Peppol framework.
To help businesses make the transition, the Singapore government has introduced InvoiceNow grants that can help eligible businesses offset the cost of adopting InvoiceNow-ready solutions or connecting existing systems to the network.
For SMEs, this can make the transition to e-invoicing more manageable — especially when combined with cloud accounting software such as Xero.
But how much is the InvoiceNow grant? Who qualifies? Can the grant be used with Xero? And how can businesses prepare for the GST InvoiceNow Requirement?
This guide explains the current InvoiceNow grant in Singapore, eligibility requirements, important deadlines, and how Xero can support your accounting and e-invoicing workflow.
What Is the InvoiceNow Grant in Singapore?
The GST InvoiceNow Transition Grant is government support designed to help GST-registered businesses.
This support offset costs associated with adopting InvoiceNow as Singapore progressively introduces the GST InvoiceNow Requirement.
The grant supports costs such as:
Subscription to an InvoiceNow-Ready Solution Provider (IRSP)
Integration of a business's own ERP system with an IMDA-accredited Access Point
Other qualifying implementation costs, depending on the applicable grant
The available grant depends on the size of the business and the way it plans to connect to InvoiceNow. For many SMEs, the most relevant support is the S$1,000 GST InvoiceNow Transition Grant.
How Much Is the InvoiceNow Grant?
There are currently three main InvoiceNow grant schemes.
Grant | Eligible Business | Grant Amount |
GST InvoiceNow Transition Grant | GST-registered businesses with total annual supplies ≤ S$4 million | S$1,000 |
GST InvoiceNow Transition Grant | GST-registered businesses with total annual supplies > S$4 million and their own ERP | S$5,000 |
InvoiceNow Queen Bee Grant | Qualifying large businesses supporting B2B InvoiceNow adoption | S$25,000 |
The first two are GST InvoiceNow Transition Grants, while the S$25,000 support is a separate InvoiceNow Queen Bee Grant designed to encourage larger businesses to bring their suppliers and customers onto the InvoiceNow network.
Importantly, the grant you may qualify for depends on business size, annual supplies or turnover, accounting system, and how you plan to connect to InvoiceNow.
S$1,000 GST InvoiceNow Transition Grant
The S$1,000 grant is primarily designed for SMEs.
Generally, it is available to GST-registered businesses with:
Total annual supplies of S$4 million or less
The annual supplies are based on the total value of relevant supplies made across the prescribed accounting periods ending in calendar year 2025.
What can it support?
The grant is designed to help defray costs associated with:
Subscribing to an InvoiceNow-Ready Solution Provider (IRSP); or
Connecting to InvoiceNow through an IMDA-accredited Access Point Provider (AP).
For an SME moving from manual invoicing to cloud accounting, this is potentially the most relevant InvoiceNow grant.
Example
A GST-registered SME has:
Annual supplies: S$2 million
Uses manual/PDF invoicing
Wants to move to Xero
Needs to connect to InvoiceNow
The business may be eligible for the: S$1,000 GST InvoiceNow Transition Grant subject to the detailed grant conditions.
S$5,000 GST InvoiceNow Transition Grant
The S$5,000 grant is aimed at larger GST-registered businesses that have more complex accounting systems.
Who is it for?
Generally:
GST-registered businesses with total annual supplies above S$4 million
But there is an important difference from the S$1,000 grant. The business needs to have its own ERP solution and connect that ERP system to GST InvoiceNow through an IMDA-accredited Access Point Provider.
This means the S$5,000 grant is not simply a bigger version of the SME grant.
It is intended for businesses that need to integrate their existing enterprise system with InvoiceNow.
What does the S$5,000 grant support?
The grant is intended to defray the cost of connecting the business's own ERP to InvoiceNow through an accredited Access Point.
For example, a larger company might use:
SAP
or
Microsoft Dynamics
or
A custom-built ERP
Instead of replacing its entire ERP system, the business can integrate its existing system with InvoiceNow.
Key implementation requirements
The business needs to:
Be GST-registered.
Have total annual supplies above S$4 million based on the relevant 2025 accounting periods.
Have its own ERP solution.
Connect the ERP to GST InvoiceNow through an accredited Access Point.
Start the implementation project after 26 February 2026.
Complete the project, including invoice-data submission to IRAS, by 31 March 2028.
Complete each implementation project within 12 months.
Example
Imagine a Singapore manufacturing company with:
Annual supplies: S$15 million
Existing ERP: SAP
Large finance department
Hundreds of suppliers
Existing invoicing workflow
Replacing SAP simply to adopt InvoiceNow would not necessarily make sense. Instead, the company can integrate its existing ERP with InvoiceNow through an accredited Access Point.
If it meets the requirements, the S$5,000 Transition Grant can help offset the implementation cost.
S$25,000 InvoiceNow Queen Bee Grant
The third grant is very different.
The InvoiceNow Queen Bee Grant is designed for large enterprises that can influence their wider business ecosystem.
Instead of simply helping one company adopt InvoiceNow, the objective is to encourage a large business to bring its suppliers and customers onto the network as well.
This is why the grant is called “Queen Bee.”
The large business acts as an anchor within its supply chain.
Who can qualify?
The current eligibility criteria include:
Incorporated for more than one year
Total annual turnover of more than S$4 million
At least 200 suppliers or 200 business customers
Own custom ERP solution
Connect to InvoiceNow through an IMDA-accredited Access Point Provider
Not a recipient of the previous LEAD Connect or LEAF Chain Leader grants.
The suppliers or business customers must generally have had transactions with the business within the preceding 36 months and remain in operation.
What Makes the S$25,000 Queen Bee Grant Different?
The biggest difference is that the business is not only expected to connect itself to InvoiceNow. It is expected to encourage other businesses in its ecosystem to transact through InvoiceNow.
For example:
Large retailer
Large Retailer
↓
100+ suppliers
↓
200+ suppliers
↓
Retailer's ERP
↓
InvoiceNow
The retailer can encourage suppliers to send invoices electronically through InvoiceNow.
This creates a larger network effect.
Instead of:
One company using e-invoicing
the objective becomes:
One major company + its suppliers + its customers using e-invoicing.
That is the fundamental idea behind the Queen Bee programme.
What Does the Queen Bee Grant Support?
The S$25,000 grant supports qualifying businesses in:
1. Connecting their custom ERP to InvoiceNow
The company needs to integrate its own enterprise system with the InvoiceNow network.
2. Driving B2B transactions through InvoiceNow
The business must also encourage its trading partners to use InvoiceNow.
Why Accounting Setup Matters When Applying for the InvoiceNow Grant
Choosing software is only one part of an InvoiceNow implementation.
A business may have the right software but still experience problems if its accounting setup is inconsistent.
For example:
Poor GST coding
Invoices may contain incorrect GST treatment.
Incomplete customer records
Invoice information may not be properly maintained.
Poor bookkeeping
Transactions may not be reconciled correctly.
Inconsistent invoice processes
Different employees may create invoices using different procedures.
Weak document management
Supporting documents may be difficult to retrieve when needed.
This is why businesses should approach InvoiceNow as a business process transformation, not simply a software installation.
How Xero Can Help Businesses With InvoiceNow
The biggest benefit of using Xero for InvoiceNow is that e-invoicing can be integrated into the accounting workflow rather than treated as a completely separate process.
1. Send E-Invoices From Your Accounting System
Instead of creating an invoice in one system and then manually sending a PDF through email, businesses can create invoices in Xero and send them through the InvoiceNow network to compatible recipients.
This can reduce repetitive administrative work.
2. Receive E-Invoices Directly Into Xero
Businesses can also receive e-invoices from suppliers through InvoiceNow.
According to Xero, incoming e-invoices can appear in Xero as draft bills for review and approval.
This can reduce the need to manually enter supplier invoice information.
The difference is particularly useful for businesses processing a large number of supplier invoices.
3. Reduce Manual Data Entry
Manual data entry is one of the common problems that e-invoicing is designed to address.
With InvoiceNow and Xero, structured invoice information can flow electronically between connected systems.
This can help reduce:
Re-keying invoice information
Incorrect invoice amounts
Incorrect supplier information
Duplicate manual entries
Administrative workload
It also gives finance teams more time to focus on reviewing transactions instead of repeatedly entering information.
4. Keep Invoicing and Bookkeeping Connected
This is particularly relevant for SMEs.
An invoice is not just a document sent to a customer.
It becomes part of the company's:
Accounts receivable
Revenue records
GST records
Financial statements
Tax reporting
When invoicing and accounting operate within the same system, businesses can create a more connected workflow.
Example
Customer invoice
↓
Xero accounting records
↓
GST records
↓
Bank reconciliation
↓
Financial reporting
↓
Tax compliance
This is where e-invoicing becomes more than an IT project.
It becomes part of the company's accounting process.
5. Support the GST InvoiceNow Transition
Singapore's GST InvoiceNow Requirement is being introduced progressively.
The current schedule includes:
Date | Businesses Covered |
1 Nov 2025 | Companies voluntarily registering for GST within 6 months of incorporation |
1 Apr 2026 | Businesses applying for voluntary GST registration |
1 Apr 2028 | New compulsory GST registrants and existing GST-registered businesses with annual supplies ≤ S$200,000 |
1 Apr 2029 | Existing GST-registered businesses with annual supplies ≤ S$1 million |
1 Apr 2030 | Existing GST-registered businesses with annual supplies ≤ S$4 million |
1 Apr 2031 | Existing GST-registered businesses with annual supplies > S$4 million |
Businesses are encouraged to onboard early so they have sufficient time to configure and test their systems. For businesses considering Xero, this creates an opportunity to review the accounting system before the mandatory date arrives.
InvoiceNow Grant + Xero: A Simple Example
Consider a Singapore SME that:
Is GST-registered
Has total annual supplies of S$2 million
Needs to prepare for its GST InvoiceNow deadline
Currently relies heavily on PDF invoices and manual bookkeeping
Wants to move to cloud accounting
The business could potentially structure its transition like this:
Step 1 — Check eligibility
Confirm that its total annual supplies fall within the S$4 million threshold for the S$1,000 grant.
Step 2 — Select an InvoiceNow-ready solution
The business evaluates Xero and other suitable solutions based on its accounting requirements.
Step 3 — Set up Xero
The business establishes its accounting structure, chart of accounts, GST settings, customers, suppliers and invoicing workflow.
Step 4 — Register for InvoiceNow
The business completes the relevant InvoiceNow registration and Peppol setup required for its solution.
Step 5 — Activate GST InvoiceNow
The business enables the relevant GST InvoiceNow submission functionality.
Step 6 — Test the workflow
The business checks invoice creation, receiving invoices, accounting treatment and GST-related data.
Step 7 — Submit invoice data to IRAS
The business activates the required submission process and submits invoice data before its mandate deadline.
Step 8 — Prepare the grant claim
The business keeps the required proof of costs, payment and implementation evidence for the grant process.
This approach connects software adoption, accounting setup and tax compliance rather than treating them as separate projects.
How Podwerx Can Help With Xero and InvoiceNow
The three-grant structure also highlights why InvoiceNow should be viewed as part of the broader finance function.
For smaller businesses, Podwerx can support areas such as:
Accounting
Bookkeeping
GST compliance
Xero setup and training
Cloud accounting workflows
Tax filing
For larger businesses, the focus may be more on ensuring that:
Accounting records are reliable
GST treatment is properly configured
Existing finance processes are ready for digital invoicing
InvoiceNow data aligns with accounting records
Finance teams understand the new workflow
The role of an accounting partner is therefore not necessarily to replace a company's ERP or become its technology provider. It can instead help ensure that the accounting and compliance side of the InvoiceNow transition works properly.
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