Zoho Books Inventory Management: Streamlining Your Stock Control

Managing inventory efficiently is crucial for businesses that deal with products, whether you’re a retailer, wholesaler, or an e-commerce seller. Zoho Books, a leading accounting software, now offers robust inventory management capabilities that are tightly integrated with its accounting features—making stock control and financial management seamless for businesses of all sizes.

Why Inventory Management Matters

Inventory management is more than just keeping track of what you have in stock. It’s about ensuring you have the right products available at the right time, minimizing excess stock, avoiding stockouts, and optimizing your cash flow. For product-based businesses, inventory management is as vital as managing your finances.

Key Features of Zoho Books Inventory Management

1. Automated Stock Tracking

• End-to-End Tracking: Zoho Books tracks your inventory from the moment you receive goods (purchase orders and bills) to the point of sale (sales orders and invoices)1.

• Real-Time Updates: Any movement of stock—whether inbound or outbound—is instantly reflected in your inventory records, helping you maintain accurate stock levels.

2. Inventory Adjustments

• Positive and Negative Adjustments: Easily adjust your stock levels for scenarios like damaged goods, returns, or discrepancies found during stock takes1.

• Detailed Audit Trail: Every adjustment is recorded with necessary details, ensuring transparency and accountability.

3. Reorder Notifications

• Set Reorder Points: Define minimum stock levels for each item. When stock falls below this threshold, Zoho Books sends you a notification to restock.

• Preferred Vendors: Assign preferred vendors to products, making reordering quick and efficient.

4. Landed Cost Tracking

• Total Cost Calculation: Track all costs associated with procuring products, including shipping, customs, and handling fees.

• Accurate Pricing: Helps you set selling prices that cover all procurement costs and protect your profit margins.

5. Price Lists and Flexible Pricing

• Custom Price Lists: Create multiple price lists for different customer segments or sales channels.

• Bulk Actions: Edit, clone, or delete price lists without affecting past transactions.

6. Integration with Zoho Inventory

• Seamless Integration: Zoho Books integrates by default with Zoho Inventory, allowing you to manage complex inventory needs such as multi-warehouse management, batch and serial number tracking, and backorders.

• Consolidated Hub: Manage stock across multiple locations and sales channels from a single platform.

7. Insightful Reports and Dashboards

• Inventory Valuation: Get real-time insights into the value of your inventory31.

• Detailed Reports: Generate reports on stock movements, inventory aging, and more to support informed business decisions.

Benefits of Using Zoho Books for Inventory Management

• Reduced Manual Work: Automate inventory updates, reorder processes, and reporting, saving time and reducing errors.

• Improved Accuracy: Real-time tracking and automated adjustments ensure your inventory records are always up to date.

• Better Decision Making: Access to detailed reports and dashboards helps you analyse trends and make strategic business decisions.

• Enhanced Customer Satisfaction: Avoid stockouts and backorders by keeping optimal stock levels, ensuring you can fulfill customer orders promptly.

• Scalability: Suitable for small businesses and growing enterprises alike, with features that scale as your business expands.

How Zoho Books Inventory Management Works

1. Enable Inventory Tracking: Turn on inventory tracking in your Zoho Books account.

2. Add Products: Enter your products, set reorder levels, and assign preferred vendors.

3. Record Transactions: As you create purchase orders, bills, sales orders, and invoices, your inventory levels are updated automatically.

4. Monitor and Adjust: Use the dashboard to monitor stock levels, receive reorder alerts, and make adjustments as needed.

5. Generate Reports: Run inventory valuation, stock movement, and other reports to keep your business running smoothly.

   
   

Conclusion

Zoho Books inventory management is a powerful tool that brings your stock control and accounting processes together in one place. With features like real-time tracking, automated reordering, landed cost calculation, and seamless integration with Zoho Inventory, it helps businesses of all sizes manage their inventory efficiently, reduce costs, and drive profitability. Whether you’re a small retailer or a growing e-commerce business, Zoho Books makes inventory management simple, accurate, and scalable

Schedule a call today!